The Daily List, similar to the Daily Summary, is a quick snapshot of the bookings you have for any one particular day. It’s useful for printing out at the beginning of each day and handing out to your guides and any other staff members who need to see who they should be expecting for a booking that day.
There are two main views available for the Daily Booking List. These can be switched over by clicking on the blue link next to the page title, as seen in the screenshot below.
Item ViewBack to top
The item view groups bookings for the day by item. This makes it easy to see at a glance how many guests you should be expecting for each item in your inventory that has been booked for that day.
As you will see in the screenshot below bookings are sorted within their categories and then by item.
Time ViewBack to top
The time view groups your bookings for the selected day by time. If you have any items using time slots, they will be sorted together to make more of a timetable for the day. As you can see in the screenshot below, the 10 am bookings have been grouped together as have the 3 pm bookings. If a booking does not contain items with time slots, it is grouped as all day.
If you had multiple items with time slots and a lot of bookings that day, you could use the category filter to show, for example, all bookings in the Horseback Adventures category and these would then be broken out into their time slots.
Let’s have a look at the different options available through this report, beginning on the left:
Date FilterBack to top
Use the date filter to select the day for which you wish to view the daily list.
There are two elements to the date filter:
1) Choose whether you wish to view bookings that are Starting, Ending or In Progress on the date selected. Make your selection from the drop-down menu.
2) Use the date picker to choose the actual date you wish to look at. A small calendar will pop up showing two months side by side. You can use the small arrows to navigate back and forth between months and then simply click on your chosen date to select it.
In addition to the standard date filter we just looked at, there is also a secondary filter which displays any upcoming dates that are close to the currently selected date.
This is a great shortcut which enables you to see, at a glance, which upcoming calendar dates have a booking(s) attached to them. The boxed number by each date depicts the number of bookings for that day. Each booked item will be shown separately on the daily list. This means that although there are only, say 2 bookings for that day, there might be 3 or 4 items shown in the list because one or more customers has booked multiple items. Make sense? You can see an example of this in the image at the top of the document.
Category FilterBack to top
Your report can be customized by selecting a specific category or categories for which to view your bookings. To do this, click on the Category button and select your category from the drop-down list. You may choose more than one category if desired.
Bulk UpdateBack to top
The batch update feature can be accessed by clicking on the checkbox of at least one booking in your daily list (1). When you do this, a new Bulk button will appear immediately to the left of the category filter button (2).
The bulk button is comprised of two parts. Clicking the right side of the button, with the two black arrows inside, will open a drop-down menu, allowing to select or deselect all the bookings in one go. This will save time if there are a lot of bookings to select in your list.
Clicking the main button, labelled Bulk, will open a pop-up window that will enable you to choose the bulk action you wish to perform. The choices are as follows:
Add Note: Add a quick note to all selected bookings in one go.
Batch Print Invoices: Creates a batch of all selected bookings, ready to print.
Update Status: Change the status for all selected bookings. Uncheck Deliver Notifications to prevent a confirmation being sent to the customer.
Check-in: Checks in all selected bookings. Great for the arrival of a coach party.
Check-out: Checks out all selected bookings at once.
BookletBack to top
The booklet enables you to select a number of bookings and compile them into a report that can be flipped though on the computer screen as if they had been printed on as an actual paper booklet.
You can advance /go back through the pages of the report by either clicking in the top outermost corner of each page or by using the arrow keys on your keyboard. Click return to report to close this view and return to the daily list page.
ColumnsBack to top
The columns menu allows you to choose exactly which information is and isn’t included in the report you are generating.
You can choose to display the standard system fields that come with Checkfront and/or any custom fields you have created on your booking form at Manage > Layout > Booking Form. Simply check a column to include it in the report or uncheck it to leave it out. You can change this on a report by report basis if you like.
To reorder the columns in your report, click and hold your mouse over the “dots” by each column title and drag it to where you’d like it to be. Click save when ready and your report should be updated with the changes you’ve made.
ExportBack to top
You can export a report from your daily list using the link in the top right corner, next to the columns button.
After clicking on the export button, you will be presented with a pop-up window.
You are able to enter a name for the report and choose the output format. Current formats include:
• MS Excel
The report can be saved to your computer, an email or Google Drive.